Accessibility Policy

Accessibility Statement

At The Discovery Group, we are committed to providing inclusive, accessible services that meet the needs of all our clients, partners, and community stakeholders.

We strive to ensure that all consultations, communications, and deliverables are barrier-free and available in accessible formats upon request. Whether we are engaging virtually or in person, we welcome input on how to improve accessibility and inclusion in our work.

If you require accommodations or have feedback on accessibility, please contact us.

Mercia Louw, Director of Operations
mercia@thediscoverygroup.ca
145 Chadwick Ct #412, North Vancouver, BC V7M 3K1‬‬‬‬‬‬‬‬‬‬

We are committed to responding promptly and respectfully.

Our Commitment

At The Discovery Group, we are committed to providing an inclusive, accessible, and barrier-free environment for our team, our clients, and the communities we serve. As a consultancy working in the social profit sector, we are guided by the principles of dignity, independence, integration, and equal opportunity.

We strive to meet the requirements of the Accessible British Columbia Act (ABCA), and relevant human rights legislation in our clients’ jurisdictions. We will continue to identify and remove barriers in our services, communications, and workplaces.

Accessible Services and Consultation

We work to ensure that all project activities — including stakeholder consultations, reports, events, and client communications — are accessible to persons with disabilities. This includes:

• Offering materials in accessible formats upon request (e.g., tagged PDF, Word, plain text)
• Using plain language wherever possible
• Providing accommodations such as captioning, sign language interpretation, and accessible venues or platforms for meetings when requested
• Offering multiple ways to engage (written, verbal, virtual, in-person)

We will consult with individuals to determine the most appropriate accommodations when a need is identified.

Communication

We are committed to effective and inclusive communication. Upon request, we will provide or arrange for the provision of accessible formats and communication supports in a timely manner and at no extra cost.

Employment and Workplace Accessibility

We are an equal opportunity employer and are committed to providing a work environment that respects the dignity and independence of all team members. We will:

• Accommodate applicants during recruitment, assessment, and onboarding
• Provide individualized workplace accommodation plans as needed
• Ensure performance management, career development, and return-to-work processes consider accessibility needs

Feedback Process

We welcome feedback about the accessibility of our services and workplace. Feedback can be submitted in any format, and we will respond in a manner that is accessible to the individual.

Contact Information:

Mercia Louw, Director of Operations
mercia@thediscoverygroup.ca
145 Chadwick Ct #412, North Vancouver, BC V7M 3K1‬‬‬‬‬‬‬‬‬‬

Training

All staff and contractors will receive training on accessibility standards relevant to their roles, including:

• AODA/ABCA principles
• Inclusive communication
• Accessible client engagement
• Human rights obligations

Training will be reviewed and refreshed periodically.

Review and Updates

This policy will be reviewed every two years, or as required by changes in legislation or organizationalpractices. We are committed to continuous improvement in accessibility.

Accessibility Checklist

Stakeholder Consultations

Planning & Invitations

• Invitations include accessibility notice (e.g., “Please let us know if you require accommodations.”)
• Materials are available in accessible formats (e.g., Word, tagged PDF, plain text)
• Offer multiple participation methods (online, phone, in-person, written feedback)

Event Accessibility

• Virtual platforms including Microsoft Teams and Zoom are WCAG-compliant and support keyboard navigation and screen readers
• Closed captioning and/or ASL /LSQ interpretation is offered and arranged if requested
• In-person venues are physically accessible, with accessible washrooms, seating, parking, and signage
• Allow flexible participation (e.g., people can respond in writing if real-time discussion isn’t possible)

Materials & Facilitation

• Use plain language and minimize jargon
• Provide agendas in advance in accessible formats
• Allow time for input and encourage different communication styles (verbal, written, visual)

Feedback

• Offer feedback options in multiple formats (e.g., email, phone, online form)
• Provide a clear contact for accessibility-related issues or follow-up

Digitally Shared Reports

Structure & Format

• Use built-in heading styles (e.g., Heading 1, 2) for clear structure
• Include a table of contents with hyperlinks
• Use lists, headings, and clear section breaks for navigation

Design & Readability

• Maintain high contrast between text and background
• Use minimum 12pt font size and easy-to-read fonts (Lato)
• Avoid using colour alone to convey meaning

Images & Charts

• Add alt text to all images, logos, charts, and infographics
• Include text summaries or data tables for complex visuals
• Mark decorative images as such in Word or PDF

Export & Test

• Export reports to tagged PDF or accessible Word format
• Run accessibility checkers in Word or Adobe Acrobat
• Consider offering plain language summaries or HTML versions when needed

Website Design

Navigation & Layout

• Ensure logical heading hierarchy (H1, H2, etc.)
• Provide a “Skip to Content” link
• Make all features navigable via keyboard only

Text & Visual Contrast

• Use high-contrast colours between text and background
• Allow text resizing without loss of content or function
• Avoid text embedded in images

Images, Multimedia & Interactivity

• Provide alt text for all images
• Include captions and transcripts for video/audio
• Ensure forms and buttons have clear, accessible labels
• Avoid using colour alone to convey information

Technical Compliance

• Meet WCAG 2.1 Level AA standards
• Test with tools like:
            o WAVE Web Accessibility Tool
            o Google Lighthouse
            o Axe Accessibility Checker
• Compatible with screen readers (JAWS, NVDA, Voice-over)